Identifying Duplicate Values in an Excel List



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Double-click your Excel document. Place check marks on the columns that you want to add in the duplicate search. Note: You cannot conditionally format fields in the Values area of a PivotTable report by unique or duplicate values.


Use the above-mentioned techniques to clean your data and get rid of duplicates. Excel will then delete the duplicate rows, as required and will present you with a message, informing you of the number of records removed and the number of unique records remaining see below. Regards, Julian I faced a trouble after the below step : This collapses the list to show just the duplicate values, which you can copy and paste to another worksheet, or otherwise manage, as shown in the inset in Figure 2. But if you want to undo your actions you can do it by clicking the Undo Button in the Quick Access toolbar or just pressing CTRL + Z.


Remove Duplicates In Excel - The unique values from the range will copy to the new location. Remove Duplicates Using the Excel Countif Function Warning: This method will only work if the contents of your cells are less than 256 characters in length, as Excel functions cannot handle text strings that are longer than this.


While working with huge data tables in Excel there are times when your data may contain duplicate records. To eliminate the confusions that duplicate records may result into and to avoid unnecessary increase in physical size of the spreadsheet it is better to find and remove the duplicate records. Today I will be sharing five easy and effective ways by which you can identify and remove duplicate records in Excel: So, lets get started. First Method: Finding duplicates using Conditional formatting: This is one of the most easiest and fastest way for finding duplicate values in excel. Third Method: Separating unique records by using Advanced Filters: In this method we will use Excel Advance filter and then copy only the unique records from a column to a different location. Fourth Method: For Identifying and deleting duplicate entries: In this method we are going to use a formula for finding the duplicate records in excel. The formula that we are going to use is a. This formula counts the cells that have same value equal to the current cell. Hence if this number is greater than 1 that means there are multiple rows that contain a value same as the current cell. This formula works the way it is designed to do. I agree that both these records are duplicates but if you want only unique records in your range then you cannot delete both the instances of these records, you can only delete any one of them. Apply this formula in-front of the first record and then drag the formula to the last element in the range. Fifth Method: Highlighting duplicate values using Macro: For the people that are more oriented towards the coding side, I will share a macro that will highlight the duplicate entries inside a range. So, these were few ways by which you can find and delete duplicate values in excel.

 


This gives you a list that contains the first occurrence of a duplicated record, but does not contain any further occurrences. For good measure, I'll also describe a worksheet function-based approach that works in any version of Excel. This changed the color to all duplicates making it impossible to find when the name was first entered because it is green as well. In our example assuming that the Last column uniquely identifies records in my table input the following formula in the first cell of your new Is Duplicate. Execute the following steps to highlight triplicates only. In this step by step guide, we will show you how to find duplicates or triplicates in MS Excel and remove or replace them easily.